Time Management & Organization Skills

Week 5 : Time Management & Organization Skills

Wednesday / 12^th of June 2017 / Dewan KuliahAl-Farabi UiTM Pahang Jengka Campus

In this topic, we should know :

1) Optimising study time

2) Organising study time

3) Using time-management strategies to stay motivated

4) Reducing procrastination

Time

-Time actually is a stubborn illusion

 Definition :

 -Noun - the indefinite continued progress of existence and events in past, present and future.

-Verb - plan, schedule or arrange when (something) happen

 The important of time :

 -it’s was mention in Al-quran in surah al-asr.

Time management

The ability to use one’s time effectively or productively especially at work

5 strategies :

-weekly schedule

-semester calendar

-avoid procrastination

-study planner

-academic vs personal life

Time management tools :

1) Reminder (calendar)                                              2) Reminder (keep)

So, for this topic, we had given some task to do : (to do list)

Activity 1 : some of us have show to the instructor how we write reminder at calendar…so..here it is…a example..........

Activity 2 : just likes activity 1, some of us have to show to the instructor how we write activity in a day..this is example..

What is the procrastination guys?? maybe we familiar in word `berlengah-lengah’ :

-the act of putting off intentionally the doing of something that should be done

-in psychological, procrastination is behavior that allow a person to postpone or delay a certain activity or task

-source of great stress and anxiety for many people

Some tips for overcome the procrastination :

1) Know what we should accomplish

2) Determine deadlines

3) Use schedule, planner or calendar

4) Prioritize

5) Break a task into a series of step

6) Do unpleasant task first

7) Change how you think about the task

8) Have fun with the activity

Activity 3 : we have to give scale to the task that was gave by our instructor.

Task description	importance
Work completed with a minimum amount of effort	routine
Activities that benefit the company	routine
Important work	ASAP
Does not require immediate attention	routine
Socializing or attending meetings	routine
Workers receive immediate gratification	ASAP
Developing new product information	ASAP
Should be done as soon as time permits	ASAP
Expected, customary duties	routine
Require considerable time to complete	ASAP

Activity 4 : we have to decide which tasks that has a high priority, medium priority, low priority and additional tasks…like below…but I’m have not write it coz all my assignments are high priority.. I guess :D

High priority tasks	Date due
Medium priority tasks	Date due
Low priority tasks	Date due
Additional tasks	Date due

Conclusion

-plan rewards after unpleasant tasks

-do the most unpleasant tasks first

-learn to say NO

-plan for change (involve others and ask for help if needed)

-if you are too busy. Ask…what is essential?

-when you have indecisive or unsure, remember that you can rarely be too percent sure.

-waiting is a waste. Plan for it

-let someone else do when possible (delegate)

-finish fully.it leaves you energized and motivated

-do one thing at a time

-watch out for the TYRANNY of the urgent!

-let others make the smaller decisions

-model, ask and observe

-planning for one minute saves four or times in the execution of a task

Ok..bye..thanks :)